If you send us an unsolicited application, or if you respond to a vacancy, we may use your personal information to keep you further informed about the status of your application or we may keep your data for the purpose of establishing a recruitment pool, as we are always looking to work with people who are looking to advance their careers or otherwise see an opportunity. In addition, we may use personal information available or obtained from publicly available sources such as LinkedIn, CV websites and social media websites, so that we can contact you if we think you might be interested in our vacancies, job events, etc. We may also obtain your personal data from another candidate or an employer who recommends you as a contact.
We therefore collect and process your personal data for the following purposes:
The following categories of personal data can be distinguished:
This is personal data and any other information is provided directly by you or collected via information you spontaneously share with us.
The legal basis for the processing of your personal data is on the basis of the legitimate interest that you have expressed in our company, or on the basis of your permission that we will specifically ask you for. We do not pass on your personal data to third parties, except to third parties or affiliated companies that support our application and personnel administration processes (as processors). Some of our databases are therefore accessible to third parties working on our behalf. By sending your CV and/or other personal details you also agree that your data will be kept and passed on to our affiliated companies for the purpose of finding an opportunity, suitable position or vacancy. These data will be kept for a maximum of the period stipulated in the cooperation agreement concluded with you or, should we fail to find a suitable position for you, for a period of 5 years in order to contact you if necessary within the framework of our recruitment pool, unless you object to this. In all other cases, the transfer of personal data to a third party is based on a legal obligation, your (explicit) consent or our legitimate interest. You will always be transparently informed of this, except in the case of the statutory exceptions.
We undertake not to retain your personal data any longer than is necessary for the realisation of the above-mentioned purposes. In the case of unsuccessful applicants, we therefore limit ourselves to 2 years after application. After that date, your personal data will be actively deleted or anonymised.
In the event the legal basis for the processing of your personal data is consent, you will, at all times, have the right to withdraw your consent. This will, however, not affect the lawfulness of any processing done prior to the withdrawal of consent.
Your personal data will solely be used for the purposes as set out in this article.
Your personal data will be retained for a period of 5 years in order to contact you if necessary within the framework of our recruitment pool; or in the case of an unsuccessful application, we therefore limit ourselves to 2 years after application.
In the event you withdraw your consent or you object to our use of your personal data, and such objection is successful, we will remove your personal data from our databases. Please note that we will retain the personal data necessary to ensure your preferences are respected in the future.
The foregoing will, however, not prevent us from retaining any personal data if this is necessary to comply with our legal obligations, in order to file a legal claim or defend ourselves against a legal claim, or for evidential purposes.
This article lists your principal rights under data protection law. We have tried to summarize them for you in a clear and legible way.
You have the right to receive from us a copy of your personal data we have in our possession, provided that this does not adversely affect the rights and freedoms of others. The first copy will be provided free of charge, but we reserve the right to charge a reasonable fee if you request further copies.
The right to rectification
If the personal data we hold about you is inaccurate or incomplete, you have the right to have this information rectified or, taking into account the purposes of the processing, completed.
The right to erasure (right to be forgotten)
In some circumstances, you have the right to the erasure of your personal data without undue delay. Those circumstances include:
There are certain exclusions to the right to erasure. Those exclusions include where processing is necessary,
The right to restrict processing;
You have the right to restrict the processing of your personal data (meaning that the personal data may only be stored by us and may only be used for limited purposes), if:
In addition to our right to store your personal data, we may still otherwise process it but only:
We will inform you before we lift the restriction of processing.
The right to data portability
To the extent that the legal basis for our processing of your personal data is consent, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
You also have the right to have your personal data transferred directly to another company, if this is technically possible, and/or to store your personal data for further personal use on a private device.
The right to object to processing
You have the right to object to the processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for:
If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defense of legal claims.
You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement. In Belgium, you can submit a complaint to the Authority for the protection of personal data (Data Protection Authority), Drukpersstraat 35, 1000 Brussel (firstname.lastname@example.org).
In order to provide you with our website, we work with service provider to process and store your personal information. We use the following categories of service providers:
We may also disclose your personal data in the event such disclosure is required or necessary in order to fulfil a legal obligation. We may also disclose personal data in order to protect your vital interests or the vital interest of another natural person.
As such, we do not disclose your personal data to our social media partners. We do, however, make use of social media plugins to direct you to our social media channels and to allow you to interact with our content. These social media channels are Facebook, Instagram and LinkedIn. In the event you click such link, such social media service provider may collect personal data about you and may link this information to your existing profile on such social media.
We are not responsible for the use of your personal data by such social media service provider. In such case, the social media service provider will act as controller. For your information only, we have included the relevant links (these may be changed from time to time by the relevant service provider):
We will not transfer your personal data outside of the European Economic Area